§ 2-19-105. Transaction records required.

(1)

Transaction forms. All secondhand dealers shall complete the required transaction form for all transactions to which such secondhand dealer may be a party, at the time of the actual transaction, in the presence of the seller. The seller must be offered a copy of each completed transaction form by the secondhand dealer.

(2)

Maintaining transaction forms. A secondhand dealer shall maintain the original completed transaction form, bearing the seller's original signature and fingerprint on the registered premises for at least one year after the date of the transaction. However, the secondhand dealer shall also maintain a copy of the transaction form, whether on-site or off-site, for a period not less than five (5) years. The following shall be collected and maintained with a transaction form:

(a)

A clear, identifiable color digital image of the personal identification card presented by the seller at the time of each transaction.

(b)

A clear, identifiable color digital image of the person receiving consideration in which such person's facial features are clearly visible and free from obstruction by any object, including sunglasses or hats.

(c)

A clear color digital image that allows for identification of each item being sold. Multiple items may be included in the same digital image, but only if it allows for clear identification of each item.

(3)

Transaction records. A secondhand dealer need not submit photocopies, photographs, videotapes, or digital images as part of their transaction record but they must be available for review and examination for a period not less than five (5) years.

(4)

Prohibited transactions. A secondhand dealer shall not enter into any transaction with a seller who refuses to provide a personal identification card, refuses to be photographed or videotaped, or otherwise attempts to obscure their facial features during any transaction. A secondhand dealer shall not enter into any transaction with a seller who refuses to have the secondhand goods photographed, videotaped, or otherwise attempts to obscure any item's identification.

(Ord. No. 14-12, § 1, 2-25-14; Ord. No. 18-26 , § 2, 4-24-18)