Unless otherwise prohibited by law, in addition to soliciting commodities or services
based on a lowest responsive responsible bidder standard, the purchasing official
is authorized to conduct a solicitation based on best value. The value of procured
commodities or services is generally determined by a comparison of costs and benefits.
These include comparison of all the benefits from what the county receives and how
it uses what it receives, against the costs to purchase, use, and where relevant dispose
of it. Value includes the costs and resources necessary to conduct the procurement,
purchase price, fiscal tracking and processing costs, storage, maintenance and other
operational costs, costs for needed training and special insurance costs. The best
value procurement method may only be used after the purchasing official has promulgated
administrative rules and procedures detailing what factors must be considered, who
will be evaluating the factors, the level of detailed explanation of each factor,
and what oversight and audit requirements must be included. These shall be included
or referenced in any solicitation issued using the best value procurement method.
(Ord. No. 14-32, § 9, 9-23-14)
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