§ 2-2-258. Procedures for allocation of funds.

(a)

Announcement of plan. As soon as reasonably possible after submission of the advisory board's report and plan for children's services, the county shall approve or modify the plan and announce the availability of funding for the upcoming fiscal year. The announcement will include a description of services and programs recommended for funding from the dedicated millage. The announcement will include information pertaining to funding applications, rules and procedures pertaining to the award of funds and applicable dates for submission of applications and all details pertinent thereto.

(b)

Funding request evaluation. Evaluations of agencies submitting funding applications shall include, but not be limited to, site visits, interviews, and application review.

Applications received will be assessed on the basis of specified criteria and will include, but not be limited to, the following items:

(1)

Organization's capability. The qualifications and experience of the applicant in providing quality human services and the agency's financial capability.

(2)

Need for service. Appropriate goals and objectives in response to the advertisement of funding availability.

(3)

Soundness of methodology. The goal and objectives, description of services with timeline and documented coordination with other service providers.

(4)

Evaluation. The program's process and outcome objectives, data collection system and evaluation design.

(5)

Cost effectiveness. The proportion of budget applied to direct services, funds from other sources, funds requested, current and projected long range efficiency.

(6)

Children and families served. The extent to which the application addresses services to meet identified needs of the target population.

(7)

Neighborhood-based initiatives. The extent and degree to which the application focuses on a local area or neighborhood.

(8)

Response to a specified strategy. The applicant's identification of and appropriate response to a specified primary strategy.

(9)

Application. The relative completeness, clarity and conciseness of the response to all required items in the funding announcement and application.

(10)

Applications shall address the level of service provided in 1990-91 by the agency or any other agency for the specific program or service. If the application is for the purpose of expanding or providing additional services, the sources and amount of funding provided in 1990-91 and subsequent years shall be identified. If the application is for the purpose of establishing new programs or services, detailed information pertaining to the manner in which such new programs or services may be distinguished shall be included.

(c)

Funding recommendation. Recommendations for funding, once approved by the children's services advisory board, will be presented to the board of county commissioners by the chairman of the children's services advisory board or his/her designee. This report shall be written or verbal, as requested by the board of county commissioners, presented no later than September 30 of each year except that for fiscal year 1991-92, as soon as reasonably possible, which date or dates shall be established in the announcement provided for in subsection (a) above.

The recommendation will include a description of current children's services in Manatee County; an assessment of how current services are fulfilling the needs of the children in Manatee County; the advisory board's analysis and conclusions with respect to compliance with the requirement that the dedicated millage be used to fund additional services and programs and not to replace or supplant existing funding; and a recommended budget and funding levels for children's services for the next fiscal year.

(d)

Program follow-up. The children's services advisory board or its designee shall review and make recommendations pertaining to the funding application, and request for proposals, the funding agreements and the development of the monitoring and evaluation procedure which shall be prepared by the department.

The children's services advisory board shall be apprised of all reports as a result of monitoring programs implemented by the department pursuant to this article.

(Ord. No. 91-42, § 8, 7-9-91)